Top 10 HIPAA Compliance Software for 2025

HIPAA compliance software: beyond EHRs

When considering HIPAA compliance software, most people think of EHRs, pharmacy software, telehealth platforms, and practice management systems. In reality, it takes a lot more than this to build an efficient healthcare network that’s also HIPAA compliant.

To safeguard PHI across all workflows (and between departments, branches, and vendors), healthcare providers need secure communication, encrypted file transfers, fortified cloud storage, backup and disaster recovery, compliance tracking, and automation solutions to streamline operations safely.

This guide covers 10 essential HIPAA compliant software solutions that healthcare organizations might need beyond EHRs, to maintain security, HIPAA regulatory compliance, and efficiency.

To know more about HIPAA and what you need to do to stay compliant, we strongly recommend you Download the Complete HIPAA Checklist for 2025, which also features a full overview and glossary of HIPAA, and refer to it whenever you and your staff need a refresher.

How a typical healthcare provider network is structured & where these HIPAA tools fit

A modern healthcare provider network is a complex ecosystem of interconnected devices, platforms, and software tools that must securely exchange and process patient data while maintaining HIPAA compliance. 

At the core of this network are main systems—including EHRs, practice management software, billing solutions, and telehealth platforms. However, these core systems alone don’t cover all aspects of HIPAA compliance, especially when data moves between organizations, vendors, and service providers.

Here’s how these solutions fit into the bigger picture:

• Core systems (EHRs, telehealth, billing, practice management): These systems handle patient records, scheduling, and financial transactions but often lack built-in HIPAA-compliant communication, secure data exchange, and compliance oversight.
• Interoperability & secure data exchange: Many healthcare providers still use legacy systems that struggle to integrate with modern cloud-based solutions. Mirth Cloud Connect serves as a secure middleware, standardizing HL7 and FHIR data exchange while ensuring structured, compliant interoperability.
• Secure file transfer & cloud storage: ePHI must be shared with external providers, insurers, and labs. SFTP To Go delivers encrypted, HIPAA-compliant file transfer, scalable cloud storage, backup, and recovery, enabling seamless, auditable data exchange.
• Secure communication & messaging: Communication between providers, administrative staff, and patients needs to be fully encrypted. Paubox offers secure email transmission, while TigerConnect facilitates HIPAA-compliant real-time messaging, and iFax enables encrypted digital faxing.
• Compliance & security monitoring: Continuous monitoring and documentation of HIPAA compliance is non-negotiable in this context. TrustCloud automates compliance tracking and risk assessments, while Amplitude ensures data security in analytics workflows, minimizing PHI exposure. Like all of the tools in this guide, they are designed with HIPAA compliance in mind.
• Workflow automation & efficiency: With these tools, healthcare IT teams can shed administrative burdens and eliminate manual data management processes while maintaining compliance with HIPAA. Blaze.tech, empowers no-code HIPAA-compliant app development; DeepScribe automates clinical documentation with AI-driven medical scribing; and Workato integrates and automates secure workflows across healthcare applications.

With this curated selection of HIPAA compliant solutions, healthcare providers and anyone handling ePHI can reduce risk, raise efficiency, and ensure that HIPAA-covered data remains protected across all operations. Please note that this list is in no particular order, and each entry differs from the next in functionality and scope.

1. HIPAA-compliant interoperability and integration platform: Mirth Cloud Connect

Interoperability is a big deal in modern healthcare networks, with broad impacts on efficiency, accuracy and HIPAA compliance. Mirth Cloud Connect is a fully managed, cloud-based interoperability solution developed by NextGen Healthcare. It enables secure and compliant data exchange between healthcare systems, building upon the open-source Mirth Connect integration engine. 

By handling data exchange in a structured and automated way, Mirth Cloud Connect ensures that patient information flows seamlessly across a healthcare network while maintaining HIPAA compliance.

How Mirth Cloud Connect fits into a healthcare provider network

Healthcare providers rely on multiple systems to manage patient care, including electronic health records (EHRs), billing systems, laboratory information systems, imaging platforms, and third-party applications. These systems often use different formats and communication protocols, making seamless data exchange challenging.

Mirth Cloud Connect serves as a central hub that facilitates HIPAA compliant data sharing between these systems. It translates, routes, and encrypts healthcare data to ensure it reaches the right system in a standardized format without security risks.

For example:

• A hospital's EHR system needs to send patient records to a specialist’s office using a different platform.
• A laboratory system must securely transmit test results to multiple healthcare providers.
• An insurance provider requires real-time access to patient visit data for claims processing.

Mirth Cloud Connect ensures that these transactions occur securely and efficiently, with no need for manual data entry and with no risk of compliance violations.

Key features of Mirth Cloud Connect

• Managed and hosted solution: NextGen healthcare provides hosting, management, and technical support, lessening the burden on internal IT teams and significantly lowering set up and support costs.
• Secure data exchange: supports FHIR, HL7 v2/3, IHE, DICOM, and X12, and API-based interoperability, enabling seamless integration between healthcare systems.
• End-to-end encryption and access control: protects PHI during transmission and ensures only authorized users can access sensitive data.
• Automated workflow integration: streamlines data-sharing workflows, reducing administrative tasks and minimizing errors.
• Scalability and high availability: adapts to the needs of small clinics, large hospital networks, and health information exchanges, ensuring reliable, HIPAA compliant data flow.

How Mirth Cloud Connect supports HIPAA compliance

HIPAA regulations mandate that healthcare providers safeguard PHI during transmission and ensure that data remains accessible only to authorized entities. Mirth Cloud Connect’s interface engine enforces security protocols that prevent unauthorized access, data breaches, and manual handling errors, with far reaching impacts on efficiency and security.

Mirth Cloud Connect offers healthcare organizations:

• End-to-End Encryption: All data transmissions are encrypted, ensuring that patient information remains confidential and secure during transfer.
• Structured Data Exchange: Facilitates standardized communication between diverse healthcare systems, ensuring data integrity and compliance with regulatory standards.
• Automation of Data Processes: Reduces manual handling of patient data, minimizing errors and enhancing accuracy in documentation.
• High Availability and Disaster Recovery: Uses multiple availability zones to provide a highly available infrastructure with disaster recovery capabilities, ensuring continuous access to patient data.
• 24/7 Monitoring and Support: Provides round-the-clock system monitoring and support, promptly addressing any issues that could impact data security or compliance.

2. HIPAA-compliant email service: Paubox

Paubox Email Suite is a comprehensive email encryption solution designed to ensure seamless, HIPAA-compliant communication for healthcare organizations. By integrating directly with existing email platforms like Google Workspace and Office 365, Paubox enables users to send and receive encrypted emails without altering their current workflows.

How Paubox fits into a healthcare provider network

In a typical healthcare provider network, email is still a primary mode of communication for transmitting protected health information (PHI) among medical staff, administrative personnel, and patients. Standard email services lack the necessary security measures to protect PHI, posing risks of data breaches and non-compliance with HIPAA regulations.

Paubox meets these challenges by providing automatic email encryption, ensuring that all outgoing messages and attachments are secured without requiring additional steps from users. The best part is that users can stick to the email they know, including GSuite and Microsoft 365. This seamless integration lets healthcare providers maintain their existing communication practices while boosting HIPAA security and compliance.

For example:

• Physician-to-physician communication: Doctors can securely share patient information and treatment plans via email, knowing that the data is encrypted and HIPAA-compliant.
• Administrative correspondence: Admin staff can send billing information and appointment details to patients without worrying about unauthorized access.
• Patient engagement: Patients can get test results and medical advice directly in their inboxes, with confidence that their personal health information is safe from prying eyes.

Paubox lets healthcare organizations keep all email communications involving PHI encrypted and compliant with HIPAA standards, with no need to use a specialized email service.

Key features of Paubox

• Automatic email encryption: All outgoing emails and attachments are encrypted by default, eliminating human error and keeping ePHI protected during transmission. 
• Seamless integration: Paubox integrates with existing email platforms like G Suite and Office 365, so users can continue using their preferred email clients without disruption. 
• No portals or extra logins: Recipients can access encrypted emails directly in their inboxes without the need for additional passwords or portals. 
• Advanced threat protection: Features including anti-phishing, anti-malware, and spam filtering protect against common email-based threats. 

How Paubox supports HIPAA compliance

Paubox enables healthcare organizations to maintain HIPAA compliance by providing seamless, user-friendly encryption for all email interactions, ensuring that existing workflows remain uninterrupted.

Paubox offers:

• Seamless email encryption: Encrypts all emails automatically without requiring portals or extra logins.
• Maintains workflow efficiency: Ensures HIPAA compliance without disrupting existing communication processes.
• End-to-end PHI protection: Encrypts messages in transit and at rest to prevent unauthorized access.
• Automatic compliance enforcement: Secures all outgoing emails to meet HIPAA standards.
• BAA support: Establishes clear compliance responsibilities between Paubox and healthcare providers.

3. HIPAA-compliant secure file transfer and storage: SFTP To Go

SFTP To Go is a fully managed, HIPAA-compliant secure file transfer and storage solution. It enables healthcare providers to securely exchange protected health information (PHI) with internal teams, external vendors, and business partners while maintaining full compliance with HIPAA regulations. 

With secure web portal access, built-in encryption, access controls, and automation features, SFTP To Go eliminates the risks associated with unsecured file sharing and manual data transfers in healthcare.

How SFTP To Go fits into a healthcare provider network

Healthcare organizations routinely transfer PHI between EHR systems, laboratories, insurance providers, and third-party services. Without a HIPAA-compliant file transfer and storage solution, data can be exposed to security risks, unauthorized access, or HIPAA compliance violations.

SFTP To Go provides a secure, automated method for managing PHI transfers and storage:

• Hospitals and clinics can securely send patient data to external labs for test processing.
• Billing departments can share encrypted financial records with insurance providers while maintaining HIPAA compliance.
• Research organizations can store and transfer anonymized datasets for analysis while ensuring security and auditability.

By integrating SFTP To Go, healthcare organizations gain a fully compliant, centralized and automated solution for secure file management that works across various systems and workflows.

Key features of SFTP To Go

• Secure share links: Generate HIPAA-compliant, shareable links for secure file exchange with external partners. Links can be password-protected, set to expire, and access-limited to prevent unauthorized access.
• Intuitive web portal: Manage files directly through a browser-based interface, eliminating the need for third-party FTP software. Upload, download, and organize files securely.
• Real-time webhooks: Automate workflows with instant notifications when files are uploaded, modified, or deleted, allowing seamless integration with EHRs, billing platforms, and internal systems.
• Encrypted file transfers: All files are encrypted in transit and at rest using secure protocols like SFTP, FTPS, S3, HTTPS, and AES-256 encryption, ensuring compliance with HIPAA security requirements.
• Granular access control: Role-based permissions allow strict control over who can access, edit, and transfer files, reducing security risks.
• Audit logs for compliance: Detailed tracking of file access and modifications helps meet HIPAA’s logging and monitoring requirements.

How SFTP To Go supports HIPAA compliance

HIPAA regulations require that PHI be securely stored and transmitted to protect patient privacy and prevent unauthorized access. SFTP To Go ensures compliance by:

• Multi-factor authentication (MFA): Strengthens access security by requiring multiple verification steps.
• Granular access controls: Restricts ePHI access based on user roles and permissions.
• Automated file retention policies: Helps enforce compliance by controlling data lifecycle.
• Secure API and webhooks: Enables real-time, encrypted ePHI transfers between systems.
• High-availability architecture: Ensures secure, uninterrupted access to ePHI storage.
• Secure software practices: Integrates security into development and updates.
• Disaster recovery: Ensures continuous access with backup and failover plans.

Healthcare organizations that opt to replace insecure file-sharing methods with SFTP To Go will lower security risks, improve operational efficiency, and maintain HIPAA regulatory compliance.

4. HIPAA compliance and risk management: TrustCloud

TrustCloud is a comprehensive risk management platform that supports organizations in achieving SOC 2, ISO 27001, or HIPAA certification, faster, and maintaining it. By automating control management, policy governance, and risk assessments, TrustCloud streamlines the compliance process, reducing the administrative burden and raising the provider's security posture.

How TrustCloud fits into a healthcare provider network

In a typical healthcare provider network, managing compliance involves overseeing numerous policies, procedures, and controls to protect patient information and adhere to HIPAA regulations. This process can be complex and resource-intensive, often requiring continuous monitoring and documentation.

TrustCloud integrates into the healthcare provider's operations by providing a centralized platform that automates and manages compliance tasks. For example, it can automate the collection of evidence for audits, manage policy distribution and acknowledgment, and continuously monitor compliance controls. This integration ensures that all aspects of HIPAA compliance are actively managed and documented.

Key features of TrustCloud

• Automated control management: TrustCloud automates the implementation and monitoring of compliance controls, ensuring that all necessary safeguards are in place and functioning effectively.
• Policy governance: The platform manages the creation, distribution, and acknowledgment of policies to ensure that all staff members are aware of and adhere to organizational policies related to HIPAA compliance.
• Risk assessments: TrustCloud conducts regular risk assessments to identify potential vulnerabilities in the organization's processes and systems, allowing for proactive risk management.
• Audit readiness: By automating evidence collection and maintaining comprehensive records, TrustCloud ensures that healthcare providers are always prepared for HIPAA audits.
• Continuous monitoring: The platform provides real-time monitoring of compliance controls, so healthcare organizations can swiftly detect and address any issues that may arise.

How TrustCloud supports HIPAA compliance

Maintaining HIPAA compliance means ongoing management of numerous controls and policies, as well as continuous monitoring and documentation. TrustCloud simplifies this process through automation, reducing human error, and ensuring that all aspects of compliance are thoroughly documented. 

TrustCloud:

• Automates compliance tracking: Continuously monitors HIPAA controls and policies to ensure adherence.
• Reduces human error: Automates evidence collection and compliance workflows for accuracy.
• Maintains audit-ready documentation: Centralizes compliance records for easy retrieval during audits.
• Provides real-time risk insights: Identifies potential compliance gaps before they become issues.
• Streamlines policy enforcement: Ensures consistent application of security and privacy policies.
• Supports BAA management: Tracks agreements to formalize compliance responsibilities.

5. HIPAA-compliant customer data platform: Amplitude

Amplitude is a customer data platform (CDP) that provides healthcare organizations with actionable insights into patient behaviors and interactions across digital channels. Amplitude's analytics capabilities, healthcare providers can enhance patient engagement, optimize digital experiences, and maintain compliance with HIPAA regulations.

How Amplitude fits into a healthcare provider network

In modern healthcare, understanding patient interactions with digital platforms—such as patient portals, mobile health applications, and telemedicine services—is instrumental to improving care delivery and patient satisfaction. Amplitude integrates into a healthcare provider's digital ecosystem to collect and analyze data from a wide range of touchpoints that would be impossible to track manually.

For example:

• Patient engagement analysis: Healthcare providers can track how patients interact with appointment scheduling features, identify drop-off points, and implement improvements to boost usability.
• Telehealth optimization: By analyzing usage patterns of telemedicine services, providers can identify peak usage times and potential technical issues, for optimal resource allocation and service reliability.
• Personalized patient experiences: Amplitude facilitates segmentation of patient populations based on behavior, enabling targeted communication and personalized content delivery to improve health outcomes.

Amplitude's analytics equip healthcare organizations with data-driven decisions to enhance patient experiences while also ensuring that all data handling complies with HIPAA standards.

Key features of Amplitude

• Real-time analytics: Amplitude provides immediate insights into patient interactions, so healthcare providers can respond promptly to emerging trends and issues.
• Data integration: The platform integrates with most digital tools, including electronic health records (EHRs), patient management systems, and mobile applications, for a contextually sound view of patient data.
• Security and compliance: Amplitude employs data encryption and access controls to protect PHI. It’s designed to support HIPAA, and they’ll offer a Business Associate Agreement (BAA) to all their healthcare organization clients to formalize this commitment. 
• Behavioral cohort analysis: Healthcare providers can group patients based on specific behaviors or characteristics, for targeted interventions and personalized care strategies.
• Customizable dashboards: Amplitude's intuitive UI allows for the creation of tailored dashboards to monitor key performance indicators (KPIs) relevant to patient engagement and operational efficiency.

How Amplitide supports HIPAA compliance

Amplitude supports entities covered under HIPAA through:

• HIPAA-compliant encryption: Secures PHI with AES-256 at rest and TLS in transit.
• Granular access controls: Restricts data access based on user roles and permissions, ensuring that sensitive patient information is safeguarded during collection, analysis, and storage. 
• Audit logging: Tracks all data interactions for compliance and security oversight.
• Data minimization: Limits PHI collection and retention to reduce compliance risks.
• Secure data processing: Ensures analytics workflows meet HIPAA security standards.

6. HIPAA-compliant secure messaging and communication: TigerConnect

TigerConnect is a clinical communication platform that facilitates secure, HIPAA-compliant messaging within healthcare organizations. Providing encrypted messaging, voice, and video capabilities, TigerConnect opens channels for secure collaboration among healthcare teams, ensuring the confidentiality and integrity of protected health information.

How TigerConnect fits into a healthcare provider network

Effective communication is the axis of collaborative healthcare, where timely information exchange can drastically impact patient outcomes. Traditional communication methods, like pagers and unsecured text messages or WhatsApps, often fall short in terms of speed, reliability, and security.

TigerConnect addresses this by offering a secure messaging platform that integrates right into existing healthcare workflows. For example, clinicians can quickly share patient updates, lab results, or care instructions with colleagues through secure text messages, reducing delays and minimizing the risk of miscommunication.

Added to that is the platform's role-based communication feature, which ensures that messages reach the appropriate healthcare provider responsible for a specific patient or task. TigerConnect helps healthcare organizations streamline communication, drive collaboration, and maintain compliance with HIPAA regulations.

Key features of TigerConnect

• HIPAA-compliant messaging and calls: Secure text, voice, and video communication with end-to-end encryption for real-time consultations and PHI protection.
• Role-based and patient engagement communication: Connects care teams and patients efficiently, ensuring messages reach the right people without needing personal contact details.
• Alarm management and event notifications: Real-time alerts from hospital systems improve response times and patient safety.
• Physician scheduling & administrative controls: Automates schedules while providing tools for user management, access control, and policy enforcement.
• Cloud-based clinical collaboration: A centralized platform for secure team communication, file sharing, and workflow coordination.

How TigerConnect supports HIPAA compliance

As you know, HIPAA regulations mandate that healthcare organizations enforce safeguards to protect the confidentiality, integrity, and availability of PHI and ePHI. TigerConnect supports this compliance as a secure cloud communication platform incorporating:

• Protection of PHI in transit and at rest: Encrypts all messages, attachments, and stored data to prevent unauthorized access.
• Controlling access to sensitive data: Enforces user roles and permissions to ensure only authorized personnel handle PHI.
• Maintaining compliance records: Logs all message activity for HIPAA audits, risk assessments, and security monitoring.
• Reducing exposure risks: Enforces automatic message expiration and remote wipe capabilities to limit PHI retention.
• Strengthening authentication: Requires PIN-based access and security policies to prevent unauthorized device access.

7. HIPAA-compliant AI medical scribe: DeepScribe

DeepScribe is an AI-powered medical scribe that is revolutionising practitioner workflows by automating clinical documentation, dramatically lowering administrative loads and supporting HIPAA compliance. By integrating with electronic health records systems, or EHRs, DeepScribe captures patient-provider conversations in real-time and generates structured, contextual notes that align with a provider’s workflow.

How DeepScribe fits into a healthcare provider network

Healthcare professionals spend a surprising amount of time on documentation, which can detract from patient interaction and drive clinicians to burnout. DeepScribe transforms efficiency by seamlessly “listening to”, transcribing and summarizing spoken consultations, ensuring that physicians have comprehensive and structured notes without any manual data entry.

For example:

• Primary care visits: Automatically captures patient histories, symptoms, and treatment plans, reducing time spent typing or dictating.
• Specialist consultations: Provides structured notes that integrate with specialty-specific workflows, ensuring accurate documentation for cardiologists, dermatologists, and other specialists, with proper medical coding and advanced formatting applied.
• Telemedicine sessions: Supports virtual visits by transcribing conversations and generating detailed, structured documentation.
• Emergency care and urgent care clinics: Speeds up the documentation process for high-volume patient interactions, ensuring that clinicians can focus on immediate care.

DeepScribe integrates directly with EHRs, and physicians can review, edit, and finalize AI-generated notes before they are added to patient records, if required. The system is revolutionizing workflows for some of the biggest names in healthcare.

Key features of DeepScribe

• EHR integration and contextual notes: Automatically transfers AI-generated summaries into EHR systems, ensuring that structured, relevant information is documented in the correct sections.
• Ambient listening and note generation: Captures natural patient-provider conversations without disrupting workflow, generating comprehensive, formatted summaries without the need for manual dictation.
• AI-powered recommendations and insights: Suggests potential follow-ups, diagnoses, and treatments based on conversation context, helping providers maintain thorough documentation.
• HIPAA-compliant encryption: Uses AES-256 encryption to secure all data during transmission and storage, ensuring ePHI remains protected.
• Multi-specialty support: Adapts to different medical specialties, customizing documentation based on provider needs, with various customization options.

How DeepScribe supports HIPAA compliance

HIPAA requires healthcare providers to securely manage patient records while maintaining accuracy in documentation. DeepScribe ensures compliance. by:

• Encrypting patient data: Uses AES-256 at rest and TLS encryption in transit.
• Reducing human error: Automates documentation to minimize manual ePHI handling.
• Controlling data access: Enforces role-based permissions and multi-factor authentication.
• Logging all activity: Maintains audit trails for compliance monitoring and security.
• Integrating with EHRs: Syncs securely with HIPAA-compliant electronic health records.
• Protecting patient privacy: Supports data de-identification to limit PHI exposure.

8. HIPAA-compliant digital fax: iFax

iFax is a HIPAA-compliant online fax service designed to securely transmit ePHI within and between healthcare organizations. iFax’s encrypted faxing solutions ensure that sensitive patient data is handled in accordance with HIPAA regulations.

How iFax fits into a healthcare provider network

Despite advancements in internet communication, faxing remains a prevalent method for exchanging medical records, prescriptions, and other critical documents in healthcare. Traditional fax machines, however, pose challenges around security, efficiency, and regulatory compliance.

iFax addresses this with a digital fax platform that integrates into existing healthcare workflows. Healthcare providers can send and receive faxes electronically via email, mobile devices, or desktop apps, eliminating the need for physical fax machines and phone lines on their end.

For example:

• Medical record sharing: Clinics can securely transmit patient records to specialists or other facilities without the risk of unauthorized access.
• Prescription transmission: Physicians can send prescriptions directly to pharmacies, ensuring timely and confidential processing.
• Insurance documentation: Administrative staff can efficiently handle insurance claims and related paperwork through secure digital faxing.

Key features of iFax

• End-to-end encryption: iFax employs 256-bit Advanced Encryption Standard (AES) to protect data during transmission and storage, so PHI stays confidential.
• Audit trails: The platform maintains detailed logs of all faxing activities, which transparency and accountability is necessary for HIPAA compliance audits.
• Multi-platform accessibility: iFax offers a range of apps and also integrates directly with Google. Users can send and receive faxes from Gmail, create and save them with Google Docs and Google Drive, or use one of the dedicated apps for Microsoft, Android, Apple, or the web. This makes for flexibility and convenience in a spectrum of healthcare settings.
• Customizable cover pages: iFax allows the creation of HIPAA-compliant fax cover sheets, including privacy notices and disclaimers, to further protect patient information.

How iFax supports HIPAA compliance

iFax helps healthcare organizations fortify their document transmission processes, reduce the risk of data breaches, and maintain compliance with HIPAA standards. iFax supports compliance through:

• Encrypted transmissions: Protects PHI with AES-256 encryption at rest and TLS in transit, preventing unauthorized access.
• Strict access controls: Requires authentication to ensure only authorized users send and receive faxes.
• Audit-ready logs: Tracks every fax transaction for security monitoring and compliance reviews.
• Two-factor authentication (2FA): Adds an extra layer of security to prevent unauthorized access.
• EHR integration: Seamlessly connects with healthcare systems to keep faxed data within secure environments.
• HIPAA Seal of Compliance: Adheres to strict security and privacy standards.

9. No-code app development: Blaze.tech

Blaze.tech is a no-code platform that empowers healthcare organizations to develop custom applications without the requisite coding expertise. With its user-friendly interface and advanced security features, Blaze.tech streamlines the process of building HIPAA-compliant applications tailored to specific healthcare needs—without the massive overhead.

How Blaze.tech fits into a healthcare provider network

In the healthcare sector, specialized applications are frequently needed to manage patient data, streamline workflows, and enhance service delivery in unique settings. Traditional software development can be time-consuming and costly, posing challenges for organizations with limited resources.

Blaze.tech offers a no-code platform that lets healthcare providers:

• Develop patient portals: Create secure portals where patients can access their health records, schedule appointments, and communicate with providers.
• Manage clinic onboarding workflows: Design applications to streamline the patient intake process, ensuring efficient data collection and management.
• Oversee medical equipment orders and inventory: Build tools to track equipment orders, manage inventory levels, and ensure timely procurement.

Blaze.tech allows healthcare organizations to rapidly deploy customized solutions that enhance operational efficiency under HIPAA regulations.

Key features of Blaze.tech

• HIPAA compliance: Blaze.tech is compliant with HIPAA security requirements, ensuring that all data, including electronic Protected Health Information, is encrypted at rest and in transit.
• Enterprise security: The platform employs advanced security measures, including TLS 1.2 or higher for data transmission and AES-256 encryption for sensitive data at rest.
• SOC 2 Type 2 certification: Blaze.tech has achieved SOC 2 Type 2 certification, demonstrating the highest standards for data protection and security.
• Rapid development and deployment: The platform's drag-and-drop tools and pre-built components allow for quick creation and deployment of apps, reducing time-to-market.
• Customizable templates: Offers a variety of templates tailored to healthcare use cases, so organizations can customize applications based on their needs.

How Blaze.tech supports HIPAA compliance

Applications that handle ePHI are subject to strict HIPAA rules and guidelines to protect patient privacy and data security. Blaze.tech supports compliance by:

• End-to-end data protection: Encrypts PHI, controls access, and prevents unauthorized exposure.
• Proactive compliance monitoring: Automates checks to flag potential HIPAA violations before they become issues.
• Tamper-proof audit trails: Logs every action for airtight compliance verification and risk assessments.
• Granular access controls: Restricts data based on roles, ensuring only authorized personnel can view or modify PHI.

10. HIPAA-compliant workflow automation: Workato

Workato is a HIPAA-compliant workflow automation platform that optimizes healthcare operations by securely integrating disparate systems and ensuring secure data handling. By enabling seamless automation across EHRs, billing systems, and administrative tools, Workato helps reduce manual workloads, enhance data accuracy, and maintain compliance with HIPAA regulations.

How workato fits into a healthcare provider network

Healthcare organizations operate multiple systems that need to communicate efficiently while maintaining the HIPAA compliant ePHI security. Manual data entry and disconnected workflows create inefficiencies, increase the risk of errors, and slow down operations.

Workato eliminates these inefficiencies by automating workflows across different healthcare applications, ensuring secure data exchange without constant human intervention.

For example:

• EHR and billing system synchronization: Automatically updates patient records and billing information across systems.
• Secure patient referral processing: Automates the transfer of referral data between providers while ensuring PHI security and compliance.
• Claims processing automation: Streamlines the verification and submission of insurance claims, ensuring consistency, reducing delays and improving reimbursement timelines.
• Automated appointment scheduling: Integrates scheduling systems with patient portals, sending reminders and rescheduling prompts automatically.

Key features of Workato

• HIPAA-compliant automation: Securely processes and transfers PHI across integrated healthcare applications while maintaining HIPAA compliance.
• Pre-built integrations for healthcare applications: Connects with EHR systems, telehealth platforms, billing software, and administrative tools using a wide range of pre-built integrations.
• Enterprise-grade security: Enforces end-to-end encryption, role-based access controls, and audit logging to protect sensitive patient and provider data.
• AI-driven workflow optimization: Uses machine learning or ML-powered automation to reduce repetitive manual tasks.
• Scalable and flexible workflows: Supports custom automation recipes, so healthcare organizations can tailor workflows to their distinct operational needs.

How Workato supports HIPAA compliance

Workato supports HIPAA compliance by:

• End-to-end encryption: Protects PHI with AES-256 at rest and TLS in transit.
• Granular access controls: Restricts PHI access with role-based permissions.
• Comprehensive audit logs: Tracks workflow activity for compliance and security.
• Data masking: Conceals PHI during processing to reduce exposure risks.
• Custom retention policies: Allows control over data storage and deletion.
• Bring Your Own Key (BYOK): Enables customer-managed encryption keys.
• Automated compliance alerts: Flags sensitive data risks in workflows.

Conclusion: the benefits of HIPAA compliance software

Staying HIPAA-compliant means more than just securing patient records within an EHR. Every touchpoint—email, messaging, data integration, automation, file transfers—must meet strict security and privacy standards to keep PHI protected.

The software solutions covered in this guide provide healthcare organizations with all the tools they’ll need to achieve and maintain HIPAA compliance without disrupting workflows. Whether it’s encrypting email with Paubox, automating file transfers with SFTP To Go, or managing HIPAA compliance with TrustCloud, each solution plays an instrumental role in closing security gaps.

Healthcare technology is in constant evolution, and compliance challenges will also continue to shift. Organizations that take a proactive approach (through interoperable, secure, and automation-driven solutions) will be best positioned to navigate the HIPAA arena and stay on the right side of the law.